Project and Logistics Specialist

Summary

As a Project and Logistics Specialist at Frank Mayer and Associates, Inc you will play a pivotal role in ensuring the seamless coordination of projects and efficient management of logistics operations. You will be responsible for partnering with a Senior Project Leader to help manage project timelines, resources, and activities while administering all related shipping needs for each assigned project. This position requires exceptional organizational skills, attention to detail, and the ability to work effectively in a dynamic environment.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
• Organize meetings and project activities among team members, maintain accurate project documentation including meeting minutes, communicate responsibilities to team members, and follow up on all project related tasks.
• Participate in team meetings, ask questions and provide insight and recommendations regarding the final distribution details.
• Meet with Senior Project Leader daily to review current workload, project timelines, team member tasks and other necessary items.
• Facilitate effective communication between all team members.
• Process all client related shipping requests, ranging from material samples, prototypes, production goods and subsequent warranty replacement needs.
• Work with Client supplied store lists, typically provided in Excel format.
• Coordinate all Production shipping tasks. Solicit freight carrier quotes, select carrier(s) and schedule shipments for domestic and international shipping.
• Prepare all Production shipping documents needed, including but not limited to bill of lading, packing slips, Commercial Invoices, labels etc.
• Provide detailed post-production distribution reports which include tracking information and proof of delivery.
• Provide customer service to clients by answering questions and handling their requests.
• Coordinate client visits by booking conference rooms, preparing necessary items and notifying
• Assist the team with any other requests to keep the project on track and moving forward. This may include photographing prototypes, communicating project status and following up on deadlines.

Required Skills/Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Present information in an effective manner in small groups to vendors, clients and other associates.
• Think logically, evaluate information, and make sound decisions.
• Communicate effectively, both written and verbal, to convey ideas, problems and solutions in a clear and persuasive manner.
• Ability to adapt to changing circumstances and problem solve when needed.
• Manage tasks, deadlines and responsibilities while maintaining a high level of attention to detail.
• Effectively utilize Microsoft Excel for data analysis, reporting and other essential tasks.
• Proven ability to collaborate effectively with others, delegate tasks and provide guidance in a team setting.
• Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.

Education and/or Experience

• Requires a high school diploma and three to six months related experience; or an equivalent combination of education and experience.
• Previous experience in logistics or a related field is highly desirable.

About Frank Mayer

At Frank Mayer, we specialize in large-scale rollouts of custom digital kiosks and retail displays for enterprise and growth-oriented brands. With a relentless focus on premium design, expert customization, and end-to-end service, we manufacture tailored self-service customer engagement solutions that expand market reach, boost sales, and enhance brand equity.

Frank Mayer works closely with its affiliate, Midwest Assembly, Warehouse and Distribution. Founded in 1998, Midwest Assembly Warehouse and Distribution has grown from a modest family-run warehouse to a leading provider of comprehensive logistics solutions in the Midwest. Headquartered in West Bend, WI the 500,000 square-foot facility provides a secure, controlled environment to meet the needs of their clients. Over the years, they expanded their reach and scope, adapting to the evolving needs of their clients and embracing technological advances to enhance their service offerings.

Life at Frank Mayer

Founded in 1931, Frank Mayer is a third-generation family-owned business located in a nearby suburb of Milwaukee. Through the decades, we have cultivated a deeply supportive environment built on collaboration, respect, and a shared commitment to our customers. Emphasis on those values has been a constant thread through our company culture, fostering creativity, innovation, and camaraderie.

Equal Employment Opportunity Statement

Frank Mayer & Associates, Inc. is an Equal Opportunity Employer. We are committed to providing a workplace free of discrimination and harassment. All employment decisions at Frank Mayer are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, sexual orientation, gender identity, or any other status protected by laws or regulations in the locations where we operate. Frank Mayer will not tolerate discrimination or harassment based on any of these characteristics.